SOLUTIONS – MOBILE DOCUMENT MANAGEMENT

Content capturing

Even though document management is not a new area to venture into, we envisioned the fact that enormous technology developments are possible. TechnoLabs recognized and worked towards Information Management rather than traditional Document or Data Management. In other words, we ceased to differentiate between data and documents. It is all about information that is both structured and unstructured.

So far we used computer platforms to capture, store, convert, search and controlling the documents. As smart phones become very powerful, it is not difficult to imagine Mobile Platform as substitute for conventional computer platforms. Our Information Management solution treats Mobility as the platform to manage end-to-end document management. Please note that we use the words “Information Management” and “Document Management” interchangeably.

Information Management Life Cycle – TechnoLabs Mobile Solution

Information/Document Management – Digitization

Now, we can use mobile to digitize the business documents or content. TechnoLabs applied mobile technology to capture, enhance and collaborate. Our mobile document management product, MobiDocs, can also read the specific fields from the document. The same mobile can used to capture audio or video as well.

Document Management – Signature & Stamping

Now you can sign and stamp, electronically, which is similar to traditional signature and stamping. TechnoLabs developed mobile technology that can be used to sign and stamp by using appropriate stamp. Your signature and stamps are stored securely in your mobile. A user can have multiple stamps in his/her Signature Store.

Document Management – Collaboration

MobiDocs provides multiple options to share and collaborate. One can share the documents by using Email, Bluetooth, FTP, Dropbox, and Google Share. Our mobile document management software MobiDocs comes with inbuilt Email Software. All collaboration and content exchange can be encrypted. The email repository can be stored and Meta tagged like any other document.

Information Management – Mobile BPM

The same mobile can used to submit the documents or data for business approvals. MobiDocs comes with Mobile BPM and supports both BPEL and BPMN standards. The business executives can use their mobiles to access data and documents, and do business approvals. This leads to definite improvement in decision making and their by improvement in organizational/employee productivity.

Document Management – One Server License (DocStation)

Our Document Management server “DocStation” supports all types of business flows. A single workflow engine that supports both BPMN and BPEL standards.

  1. Document Centric Business flows
  2. Data centric business flows
  3. Library Services

We strongly recommend you to use DocStation along with MobiDocs to address business process automation, effectively. With DocStation in place, it is easy to configure BPMN or BPEL business flow diagrams.

Document Management – Storage and Retrieval

DocStation architecture supports the storage of both data and documents. Easy to configure, and repository mountable so that it is available to the end user. Very good performance levels can be maintained even with terabytes of documents.

With MobiDocs, one can use mobile to search the server repository and get the results displayed. The user can view or download the document as long as he/she has the access control.

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TechnoLabs made end-to-end document management possible on Mobile. On the contrary, Mobile can solve many problems we had been facing. Now we need not to have plethora of Office Automation tools/technologies to manage your documents or content. On the contrary, Mobile can replace several hardware/software you may be using. What you need is just smart phone and you can capture and digitize your documents with much ease. So is the case with media files like Audio and Video.

Customers are always demanding. They no more want to visit your office and do paper work before they avail your services. Rather they prefer to process everything right from their drawing room. Thanks to Mobile Technologies. It is absolutely possible.

With smart phone in our hand, we no need to go to office and login into our system to use and manage the documents. By using your mobile you capture, and publish the documents to your Content Management Server. So is the case with searching, downloading and viewing of your documents.

For more details please send us mail to business@technolabssoftware.com